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Accounting for Inward Supply from Unregistered Dealers in GST in Tally.ERP9

Under reverse charge, you can account for taxable purchase of goods from unregistered dealers (URD), purchases against advance paid, cancellation of purchase after advance payment, and purchase returns. The transaction details are captured in GSTR-3B report.

To record purchases from an unregistered dealer, you need to update your party ledgers.

Purchases from an unregistered dealer

Inward supply > Raise tax liability > Claim tax credit and then Pay tax or vice-versa > File returns

Purchases from an unregistered dealer against advance payment

Advance payments > Raise tax liability > Inward supply

     Purchase value is the same, or more than the advance payment made: Raise tax liability for the entire purchase value > Pay tax and file returns

     Advance amount exceeding purchase value: Refund voucher for the amount exceeding purchase value > Reverse tax liability raised on full advance amount > file returns

Cancellation of advance payment under reverse charge

Record a journal voucher to decrease the tax liability to the extent to which the transaction is cancelled.

Purchase returns under reverse charge

Purchase invoice > Raise tax liability > Record a debit note > Reverse the tax liability to the extent of purchase returns > File returns

 

Updating your party ledgers

You need to identify the party as an unregistered dealer.

To update your party ledger

1.    Go to Gateway of Tally > Accounts Info. > Ledgers > Alter > select the ledger.

2.    Set/alter GST details? - Yes.

3.    In GST Details screen, Registration Type - Unregistered.

4.    Press Ctrl+A to save.

 

Recording a purchase invoice, booking liability, claiming tax credit and payment

Create a new bill reference when you are purchasing the goods from an unregistered dealer and then making a payment. If you have made an advance payment, then you can adjust it against the purchase invoice.

You can create invoices to track reverse charge transactions for unregistered dealers, by creating a new voucher type with a separate series of voucher numbers, and record the purchase invoices. In the Voucher Printing screen, you can click F12: Configure and set the options as required, to print the self-invoice.

Recording a purchase invoice  

To record a purchase entry

1.    Go to Gateway of Tally > Accounting Vouchers > Accounting Vouchers > F9: Purchase.

2.    Enter the details as required.

Link the bill reference of the payment voucher (by selecting Agst Ref in the Bill-wise Details screen) to the purchase invoice, if you have made an advance payment.

3.    Click A: Tax Analysis > F1: Detailed to view the detailed Tax Analysis report that displays the reverse charge amount.

4.    Press Escape (Esc) to go back to the purchase voucher.

5.    Press Ctrl+A to save.

 

Recording a journal voucher to raise the tax liability

You can view the liability payable on purchase from unregistered dealers for each tax period in the Purchase from URD - Reverse Charge Liability report of GSTR-3B.

To record a journal voucher to raise the liability

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-3B > R: Show URD Purc. You can raise the tax liability for the amount shown in this report.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

4.    Click F2: Date and change the voucher date as required.

5.    Debit the expense ledger or ledger grouped under Current Assets and credit the GST ledgers.

6.    Press Enter to save.

 

GST payment voucher for paying liability under reverse charge

To record a tax payment voucher

1.    Go to Gateway of Tally > Accounting Vouchers > F5: Payment.

2.    Click S: Stat Payment and enter the required details.

Payment Type: Set the type of payment as Recipient Liability.

3.    Account: Select the bank from which the payment will be made.

4.    Select the central and state tax ledgers.

5.    Provide GST details: Enable this option to enter the bank details.

If the bank details are not available, you can enter them later in the Challan Reconciliation report.

6.    In the Bank Allocations screen, select the ledgers, enter the amount and provide the payment details.

7.    Press Enter to save.

 

Claim tax credit on reverse charge liability raised

To claim tax credit

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-3B > R: Show URD Purc. You can claim tax credit for the amount shown as Liability booked in this report.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

4.    Debit the GST ledgers and enter the amount of tax credit.

5.    Credit the expense ledger, or ledger grouped under Current Assets.

6.    Press Enter to save.

 

Recording an advance payment, purchase invoice, booking liability, and claiming tax credit

When you make an advance payment to an unregistered dealer for goods due to be received on a future date, you can record an advance payment voucher.

To record an advance payment

1.    Go to Gateway of Tally > Accounting Vouchers > F5: Payment.

2.    Click V: Reverse Chrg. Adv. to mark the voucher for advance payment.

3.    Account: Select the bank to which the payment will be made.

4.    Select the party ledger enabled for bill-wise details.

5.    In the Advance Payment Details screen all stock items/ledgers are displayed when the party is an unregistered dealer.

6.    To select a ledger, click L: Show Ledgers.

     Click F12: Configure and set the option:

o     Allow to provide rate of stock items? to Yes, to enter/alter the slab rate of the stock item.

o     Allow to provide quantity for calculation of cess on quantity? to Yes, to enter the cess rate, and cess rate per unit.

o     Allow modification of tax details? to Yes, to override the GST and cess rates in the voucher.

7.    Select the Stock Item (goods enabled for GST) or Ledger Name (services enabled for GST), and enter the Advance Amount.

The Advance Amount appears as the Taxable Value, and the tax amount is calculated on this. The tax values shown in the Advance Payment Details is the amount on which you need to generate the liability in a journal voucher.

The tax type appears as integrated tax, or central tax and state tax, based on the state selected for the party ledger.

8.    Press Ctrl+A to save the Advance Payment Details screen.

9.    Select the type of reference as Advance and enter the reference details in the Bill-wise Details screen.

10.  Press Ctrl+A to accept.

 

Raising liability for advance payments

You can record a journal voucher to raise the liability

To record a journal voucher to raise the liability

1.    Go to Gateway of Tally > Accounting Vouchers > F7: Journal.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

4.    Debit the expense ledger, or ledger grouped under Current Assets and credit the GST ledgers for the tax on advance receipt, as shown below:

5.    Press Enter to save.

The tax liability raised on the advance amount appears in GSTR-3B as shown below:

Recording purchase invoice by adjusting it with advance payment

Record a purchase invoice by adjusting the bill reference as shown below:

 

To record a journal voucher to raise a liability for the full purchase value

1.    Go to Gateway of Tally > Accounting Vouchers > F7: Journal.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below.

4.    Debit the expense ledger, or ledger grouped under Current Assets.

5.    Credit the GST ledgers and enter the amount of tax liability.

6.    Press Enter to save.

To view the reverse charge liability in GSTR-3B

     Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-3B.

You can record a journal voucher to claim tax credit on reverse charge liability which has been raised.

Claiming tax credit

To record a journal voucher to claim tax credit

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-3B > R: Show URD Purc. You can claim tax credit for the amount shown in this report.

2.    Click J: Stat Adjustment.

3.    Select the options as shown below:

4.    Debit the GST ledgers and enter the amount of tax credit.

5.    Credit the expense ledger, or ledger grouped under Current Assets.

6.    Press Enter to save.

 

Reversing the tax liability raised on advance payment made to unregistered dealer

Record a journal voucher by debiting the GST ledgers and crediting the expenses/current asset ledger as shown below:

 

Accounting for refund of advance payments and reversal of tax

If you cancel a purchase partially or fully after advance payment to an unregistered dealer, you can record a refund voucher and reverse the liability.

Record an advance payment voucher as shown below:

Record a journal voucher to raise liability as shown below:

To record a refund voucher

1.    Go to Gateway of Tally > Accounting Vouchers > F6: Receipt.

2.    Click F: Refund of Adv. Pymt.

3.    Select the bank Account.

4.    Select the party ledger enabled for bill-wise details. In the Refund Details section, the list of stock items are displayed for selection. To select a ledger, click L: Show Ledgers. Click F12: Configure and set the option:

     Allow to provide rate of stock items to Yes, to enter/alter the slab rate of the stock item.

     Allow to provide quantity for calculation of cess on quantity to Yes, to enter the cess rate and cess rate per unit.

     Allow modification of tax details to Yes, to override the GST and cess rates in the voucher.

5.    Select the Stock Item (goods enabled for GST) or Ledger Name (services enabled for GST).

6.    Enter the Refund Amount which is inclusive of GST. The break-up of GST amount gets auto calculated for Central TaxState Tax, and Cess, if applicable. The Refund Details section appears as shown below:

The Advance Amount appears as the Taxable Value, and the tax amount is calculated on this. The tax values shown in the Advance Payment Details is the amount on which you need to generate the liability in a journal voucher.

7.    Press Ctrl+A to accept and return to payment voucher.

8.    Select the type of reference as Agst Ref and select the reference details in the Bill-wise Details screen.

9.    Set Provide GST details? to Yes, and enter the Receipt No. and Date of the advance receipt.

10.  Press Enter to save.

11.  Click P: Print and set Print Refund Voucher? to Yes, as shown below:

The printed refund voucher appears as shown below:

To reverse the tax liability

1.    Click J: Stat Adjustment in GSTR-3B report or from the Accounting Vouchers > F7: Journal.

2.    Select the options as shown below.

3.    Debit the GST ledgers and credit the expense ledger, or ledger grouped under Current Assets.

The GSTR-3B report will display only the difference amount on shown below:

 

Purchase Returns under reverse charge

Consider a purchase invoice recorded for purchase from unregistered dealer as shown below:

The tax liability gets calculated and displayed in the Tax Analysis screen (click A: Tax Analysis in the above purchase invoice) as shown below:

When the purchase returns happens either partially or fully after filing returns, record a debit note to reverse the transaction to the extent of goods returned.

To record a debit note

Go to Gateway of Tally > Accounting Vouchers > Ctrl+F9. If the purchase returns happens partially, record the debit note to the extent it is reversed as shown below:

Select the Nature of Return in the Statutory Details screen.

The tax liability gets calculated and displayed in the Tax Analysis screen (click A: Tax Analysis in the above debit note) as shown below:

You can raise the liability for purchase from unregistered dealers after considering purchase returns, by referring to the Purchase from URD - Reverse Charge Liability report.

To view the Purchase from URD - Reverse Charge Liability report

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-3B > R: Show URD Purc.

2.    Record the journal voucher to raise liability for the tax amount in the Total row as shown below:

 

Reversing Tax Liability after Purchase Returns

Record a journal voucher as shown below:

 
 
 
 
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