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e-Way Bill using Tally.ERP9

Effective from 1st April 2018, all registered dealers need to generate e-Way Bill for the movement of goods if the total of taxable value and tax amount in the invoice exceeds Rs. 50,000.

Tally.ERP 9 supports the latest e-Way Bill JSON Preparation Tool. In Tally.ERP 9, you can enter e-Way Bill details only when such transactions are recorded with stock items.

1. Setup for e-Way Bill in Tally.ERP9

  1. Open the company.

  2. Press F11 > F3 .

  3. Enable Goods and Services Tax (GST) - Yes .

  4. Set/alter GST details - Yes .

  5. In the Company GST Details screen, e-Way Bill options, including the applicable date, threshold limit, and the value to be considered for the threshold limit, are provided.

  6. Select the value to be considered for the threshold limit based on your business requirement.

Setup for e-Way Bill in TallyERP9
(Fig-245)

You can enable the option e-Way Bill applicable for intrastate? and enter the Threshold limit , based on the applicability of e-Way Bill for your state. The threshold limit will be applied for the transactions recorded from Release 6.4.6.

In the party ledger, if you have selected the Registration type as:

  • Regular or Composition : The GSTIN/UIN is considered as the transporter ID.

  • Unknown or Unregistered : Enter the 15-digit Transporter ID .

Setup for e-Way Bill in TallyERP9
(Fig-246)

If the transporter ID is incorrect, the message appears as shown:

Setup for e-Way Bill in TallyERP9
(Fig-247)

2. Record Invoice with Details required for e-Way Bill, and create JSON in Tally.ERP9

When you enable e-Way Bill for a company, the option Export e-Way Bill details from invoice after saving? is also enabled in theVoucher Configuration screen.

1.  Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2.  Select the party ledger, sales ledger, stock items, and tax ledgers. When the invoice value is above Rs. 50,000, the optionProvide GST/e-Way Bill details? appears which is set to Yes . Press Enter to view the Statutory Details screen.

Note: A POS invoice is issued in the check-out counter of a shop, and the goods are generally carried by the buyer. Hence, the option Provide GST/e-Way Bill details? will not appear in a POS invoice. If the supplier agrees to deliver the goods and the transaction value exceeds the threshold limit of e-Way Bill, you can enter the transport details from e-Way Bill reports.

3.  In the Statutory Details screen, enter the mandatory details required for generating the e-Way Bill.

Note:  Click F12: Configure to:

♦  Enable consolidated e-Way Bill details - enter the details required for generating a consolidated e-Way Bill.

♦  Show state name for Dispatch From and Ship To - select the state name under Dispatch From and Ship Tosections.

♦  Show consignor details - update your company address details.

Provide the relevant details in the fields which has the asterisk marked in red * .  Once you provide the details, the colour of the asterisk will turn to black. If you have provided one of the mandatory details, for example:

  • For  transport by Road , you can either enter the Date and Vehicle number , or Date and Transporter ID .

Statutory Details required for e-Way Bill for recording Invoice in TallyERP9
(Fig-248)

  • For  transport by Rail/Air/Ship , you have to enter the Date along with either the Doc. No. , Lading No. , RR No. , or AirWay No.

Transporter Details for e-Way Bill for recording Invoice in TallyERP9
(Fig-249)

4.  If goods are transported in different modes or vehicles, press Ctrl+T and enter the transporter's details.

Transporter Details for e-Way Bill for recording Invoice in TallyERP9
(Fig-250)

5.  Accept the Transporter's Details screen.

6.  Click : e-Way Bill Details t o enter the details of multiple e-Way Bills generated for a single transaction.

7.  In the e-Way Bill Details screen, enter the e-Way Bill No. and Date for each Sub Type along with the Document Type andStatus of e-Way Bill . You can now select SKD/CKD/Lots , as per the new e-Way Bill requirements.

Transporter Details for e-Way Bill for recording Invoice in TallyERP9
(Fig-251)

8.  Accept the e-Way Bill Details screen .

9.  Press Enter to accept the invoice. The Export Details for e-Way Bill screen appears.

Exporting Details of e-Way Bill to JSON File in TallyERP9
(Fig-252)

10.  Press Enter to create a JSON file. The folder in which the JSON is created now appears.

11.  Upload the JSON file to the portal to generate the e-Way Bill.

12.  Return to the invoice in Tally.ERP 9. Enter the e-Way Bill No. and e-Way Bill Date in the Update e-Way Bill Informationscreen.

Updating e-Way Bill information in Invoice in TallyERP9
(Fig-253)

Note: You can update these details in the Update e-Way Bill Information report as well.

To create one JSON for multiple invoices from the Invoice Ready for Export section of e-Way Bill Report .

If you have configured the voucher type to print after saving, you can print the invoice with e-Way Bill number .

Note: If you had entered e-Way Bill details in delivery note and tracked it to sales invoice, you need to manually enter the same details of e-Way Bill in the sales invoice.

Mandatory details missing in invoice

If the mandatory details required for generating e-Way Bill are not provided, you can enter the same by referring to the message displayed while saving the voucher.

Message for Mandatory Details Missing in e-Way Bill in Invoice in TallyERP9
(Fig-254)

Altering an invoice

If you alter the invoice and the total value exceeds Rs. 50,000, the option Provide GST/e-Way Bill details? appears to enter the e-Way Bill details. It prompts for generation of JSON on saving the invoice. You can also create JSON at a later point in time, by clicking : Export in the alteration mode of the invoice.

UQC for e-Way Bill

The list of Unit Quantity Code (UQC) provided by GSTN for GSTR-1, does not match with the list provided by NIC for e-Way Bill. Also, the availability of UQC is not mandatory for generating the e-Way Bill. Hence, the export of UQC mapped to the stock items selected in the invoice, is not supported in Tally.ERP 9. Once the list of UQC provided by NIC matches with that of GSTN, the required changes will be made available in Tally.ERP 9.

Probable Causes and Solution - If e-Way Bill Option Not appearing in the invoice in Tally.ERP9

You can do the following if the option Provide GST/e-Way Bill details? is not appearing in the invoice.

1.  Voucher creation screen - make a note of the voucher date, voucher amount, and whether it is an interstate or intrastate transaction. Then check if:

  • The option e-Way Bill applicable? is set to Yes in the Company GST Details screen (F11 > F3).

  • The voucher date is on or after the Applicable from date set for e-Way Bills.

  • The voucher amount is above the, Threshold limit set for interstate or intrastate transaction, based on the Invoice value ,Taxable and exempt goods value or Taxable goods value , as defined for the option Threshold limit includes .

  • Make the required changes and save the screen.

  • Record a new transaction, enter the amount and date, and check if the option Provide GST/e-Way Bill details? is appearing in it.

  • If the option does not appear, rename the Tally.cfg file in Tally folder and recheck the date and values in the voucher. Ensure the relevant options are enabled in the Company GST Details screen.

2.  Voucher alteration screen - in the e-Way Bill Reports :

  • Check if the invoice is appearing in the Invoices Exported section of the report (as the e-way Bill details were exported for creating the JSON file).

  • Press Ctrl+I to check if the e-Way Bill details are available.

3.  If difficulty persists, go to e-Way Bill report, and check if the transaction is listed. If not press Ctrl+G . In the:

  • Information required for e-Way Bill not provided section, check if the transaction is available and resolve the exception.

  • Invoices Ready for Export section, check if the transaction is available.

3. Upload JSON File created in Tally.ERP9 to GST Portal

  1. In the GST portal , click e-Way Bill System > Click here to go to e-Way Bill Portal .

  2. To generate the e-Way Bill, choose the required links:

  • e-Waybill > Generate Bulk

  • Consolidated EWB > Generate Bulk

  1. Click Choose File > select the JSON > click Upload & Generate . The e-Way Bill gets generated.

4. Printing the Invoice with e-Way Bill Number in Tally.ERP9

If the voucher type is enabled to Print voucher after saving , the Voucher Printing screen appears on saving the voucher. If not, go to alteration mode of the invoice and click : Print . In the Voucher Printing screen:

1.  Click F12: Configure .

2.  Ensure the option Print e-Way Bill No.? is set to Yes .

3.  Accept the Invoice Print Configuration screen.

4.  Press Enter to print the invoice.

Printing the Invoice with e-Way Bill Number in TallyERP9
(Fig-255)

5. Export for e-Way Bill Report in Tally.ERP9

In this report, you can:

  • Resolve the exceptions by entering the mandatory details that were not provided during voucher entry.

  • Check the invoice status to export or update e-Way Bill number and date.

  • Create JSON or export data to JSON preparation tool

You can press Shift+Enter on each invoice under Invoices Ready for Export and Invoices Exported , to view the transport details of each invoice.

(A) Status-wise View of e-Way Bill Report in Tally.ERP9

  • Go to Gateway of Tally > Display > Statutory Reports > GST > e-Way Bill > Export for e-Way Bill .

The report appears for one day. You can change the date or period, if required.

Status-wise View of e-Way Bill Report in TallyERP9
(Fig-256)

  • Click F12: Configure , and enable the options to view purchases made from unregistered and other dealers and sales returns. If you have tracked delivery notes in sales, you can view only sales or delivery note or both sales and delivery notes. You can also change the threshold limit of the transaction to view the relevant vouchers in the report.

Configure of in Status-wise View of e-Way Bill Report in TallyERP9
(Fig-257)

Note: The option Include Tracked Vouchers will appear only if Use tracking numbers (enable delivery and receipt notes) is enabled in the Inventory Features .

1. Exception: HSN Code not specified

Displays the count of transactions for which HSN code is not defined.

1.  Select the exception HSN Code not specified , and p ress Enter .

Specify HSN Code in Status-wise View of e-Way Bill Report in TallyERP9
(Fig-258)

2.  Select the required stock item.

3.  Enter the HSN/SAC Name and HSN/SAC .

4.  Press Ctrl+A to accept.

2. Exception: Information required for e-Way Bill Not Provided

Displays the count of transactions for which mandatory details required for generating e-Way Bill are not provided. If a POS invoice value exceeds the threshold limit provided for e-Way Bill, the transaction appears here.

1.  Select the exception Information required for e-Way Bill not provided , and press Enter .

Exception Report - Informations required for for e-Way Bill Report are not provided in TallyERP9
(Fig-259)

  • When the transporter ID is missing, the message appears as shown:

Message of Missing Transporter ID in e-Way Bill Report in TallyERP9
(Fig-260)

If the transporter ID is not entered as per the format provided by the department, the message appears as shown:

Message of Transporter ID provided in without Format  in e-Way Bill Report in TallyERP9
(Fig-261)

  • Skip Validation : Click : Skip Validation for vouchers that you want to accept without validating the following:
    • Transporter ID
    • Vehicle number
    • GSTIN/UIN
    • Pincode

This button will be activated only for vouchers in which these details are not available in the format provided by the department.

Message where e-Way Bill Details are not available in Format provided by department in TallyERP9
(Fig-262)

Press Enter to accept.

  • The State field appears under Dispatch From and Ship To sections in e-Way Bill details screen of the invoice. If you have not selected the State name under Bill From , Dispatch From , Bill To or Ship To , the invoice will appear as an exception. To resolve this exception, you need to select the Indian State or other territory.

While resolving the exception, Other Countries will not be listed for selection as per the latest requirements of e-Way Bill.

Note : As the State name is mandatory, the configuration option which was available till Release 6.4.8, is now removed. You need to select the Indian State or other territory while resolving the exception, if it was not selected in the invoice.

  • For the other exceptions, you can do one of the following:
    • Click : Exclude Vouchers , to exclude a transaction from this report.
    • Press Ctrl+W and enter the e-Way Bill Details for sales and POS invoice.
    • Select the required voucher, and press Enter .

Exception - Information required for e-Way Bill Not Provided in TallyERP9
(Fig-263)

Enter the missing details for sales and POS invoices.

2.  Press Ctrl+A to accept.

3. Invoices Ready for Export in generating e-Way Bill using TallyERP9

Displays the count of transactions which have all the mandatory details required for generating e-Way Bill, and are ready for export.

1.  Select Invoices Ready for Export and press Enter .

2.  Click F12: Configure and enable the options to view the taxable value and tax amount in separate columns.

Invoices Ready for Export in generating e-Way Bill using TallyERP9
(Fig-264)

  • Press Shift+Enter on each invoice, to view the transaction types inferred based on the States selected in the e-Way Bill Details screen.

  • Click F4: Party to select a particular party ledger, and display the relevant transactions.

  • Click : Exclude Vouchers , to exclude a transaction from this report.

  • Press Ctrl+O to open the GST portal.

3.  Select the required transaction (press Spacebar to select more than one transaction), and press Ctrl+E to export.

Message for Exporting Details in JSON Format to generate e-Way Bill using TallyERP9
(Fig-265)

4.  Press Enter to create the JSON file.

4. List of Invoices Exported in JSON or Ms Excel Format to Generate e-Way Bill using TallyERP9

Displays the count of transactions which are exported in MS Excel or JSON format.

1.  Select Invoices Ready for Export and press Enter .

2.  Click F12: Configure and enable the options to view the taxable value and tax amount in separate columns.

List of Exported Invoices for generating e-Way Bill using TallyERP9
(Fig-266)

3.  Press Shift+Enter on each invoice, to view the transaction types inferred based on the States selected in the e-Way Bill Details screen.

List of Exported Invoices with Transaction Type for generating e-Way Bill using TallyERP9
(Fig-267)

  • Based on the location of the party selected (under Bill To , Ship To , Bill From and Dispatch From ) in the invoice, theTransaction Type appears in this report.

    • Regular - appears when the State or location selected in the sections:

    • Bill From and Dispatch From is same, or

    • Bill To and Ship to is same.

    • Bill To - Ship To - appears when the same State is selected under Bill From , Dispatch From , and Bill To .

    • Bill From - Dispatch From - appears when the State selected under Bill From and Dispatch From are different, but Bill To and Ship To is same .

    • Combination of 2 and 3 - appears when four states are involved (different states are selected under Bill From ,Dispatch From , Bill To and Ship To ).

  • Click F4: Party and select the required party ledger.

  • Click : Exclude Vouchers , to exclude a transaction from this report.

  • Press Ctrl+O to open the GST portal.

  • Press Ctrl+E for to export the transactions to MS Excel or JSON format. This button is highlighted only on selecting transactions that do not have e-Way Bill number and date.

  • Press Ctrl+I to enter the e-Way Bill number and date in the Update e-Way Bill Information report.

  • Press Ctrl+W to enter the e-Way Bill details for the invoice in Manage e-Way Bills screen (same as Statutory Details screen of the invoice).

5. Transactions which Excluded by User from the e-Way Bill Report

Displays the count of transactions which excluded from the e-Way Bill report.

  • Select Excluded by User and press Enter .

Transactions which Excluded by User from the e-Way Bill Report in TallyERP9
(Fig-268)

Click : Include Vouchers to include the transaction in the report.

(B) Voucher-wise View of e-Way Bill Report in Tally.ERP9

In the Status-wise View of Export for e-Way Bill report, click : Voucher-wise View to display the transaction details.

Voucher-wise View of e-Way Bill Report in TallyERP9
(Fig-269)

Voucher-wise View of e-Way Bill Report in TallyERP9
(Fig-270)

6- Update e-Way Bill Information in Tally.ERP9

Displays invoices for which e-Way Bill number and date are not provided.

1.  Go to Gateway of Tally > Display > Statutory Reports > GST > e-Way Bill > Update e-Way Bill Information . Alternatively, you can press Ctrl+I from the Export for e-Way Bill report to view this report.

Update e-Way Bill Information in TallyERP9
(Fig-271)

2.  Select the required party, and press Enter . The report appears for only one day. You can change the date or period, if required.

3.  Click F12: Configure and set the options, as required.

Update e-Way Bill Information in TallyERP9
(Fig-272)

Note: The option Include Tracked Vouchers will appear only if Use tracking numbers (enable delivery and receipt notes) is enabled in the Inventory Features .

4.  You can click : Status-wise View to view the report based on invoice status.

Update e-Way Bill Information based on Invoice Status in TallyERP9
(Fig-273)

5.  Enter the e-Way Bill No. , e-Way Bill Date , Consolidated e-Way Bill No. and Consolidated e-Way Bill Date , as applicable for each transaction.

6.  Save the report.

7- e-Way Bill Report showing Invoices having e-Way Bill Number and Date in Tally.ERP9

Displays invoices that have e-Way Bill number and date.

  • Go to Gateway of Tally > Display > Statutory Reports > GST > e-Way Bill > e-Way Bill Report . Alternatively, you can press Ctrl+R from Export for e-Way Bill or Update e-Way Bill Information reports to view this report.
  • In this report, you can:
    • Click F4: party and select the required party ledger.
    • Press Ctrl+G for status-wise view of Export for e-Way Bill report.
    • Press Ctrl+I to enter the e-Way Bill number and date in the Update e-Way Bill Information report.
    • Press Ctrl+W to enter the e-Way Bill details for the invoice in Manage e-Way Bill screen (same as Statutory Details screen of the invoice).
    • Press Ctrl+O to open the GST portal.

(A) Invoices with e-Way Bill Information

  • The report displays invoice details as shown below:

e-Way Bill Report showing Invoices having e-Way Bill Number and Date in TallyERP9
(Fig-274)

In this report, you can click : Consolidated to group the invoices based on mode, vehicle number, place and state.

(B) Consolidated e-Way Bill View in TallyERP9

  • Click : Consolidated to view the grouping based on mode, vehicle number, place and state.

Consolidated e-Way Bill View in TallyERP9
(Fig-275)

In this report, you can:

  • Click : Invoice-wise to view the details of individual invoices.

  • Select more than one invoice (press Spacebar ), press Ctrl+U to enter the consolidated e-Way Bill invoice number and date.

  • Select more than one invoice (press Spacebar ), and press Ctrl+E to create JSON for consolidated invoices as shown below:

Exporting Details of Consolidated e-Way Bill to JSON Format in TallyERP9
(Fig-276)

The options in Update Consolidated Details appear only when the details are not provided in the invoices selected for export. The Mode , Vehicle No. , From Place and State entered here, will be updated in the invoices.

Press Ctrl+O to open the GST portal.

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