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Sale of Googs and Services (Outward Supply) under GST and Printing Invoices in Tally.ERP9

Once you activate GST in your company, you can record the sale of goods and services that attract GST using a sales voucher. Ensure that you provide unique voucher numbers for your sales vouchers, and use a new series of voucher numbering.

  1. Local Sales (Sale of Goods or Services to Customers in the same State)

  2. Printed Invoice Format of GST Local Sales

  3. GST- Interstate sales ( Outside State)

  4. Local and Interstate Sale of Services in Accounting Invoice Mode in Tally.ERP9

1. GST Sales within States ( Local Sales) in Tally.ERP9

The sale of goods or services to customers in the same state attract central tax and state tax.

1.  Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

GST Sales within States ( Local Sales) in Tally.ERP9
(Fig-44)

2.  In Party A/c name , select the customer ledger or the cash ledger.

3.  Select the sales ledger.

4.  Select the required items, and specify the quantities and rates.

5.  Select the central and state tax ledgers.

You can view the tax details by clicking : Tax Analysis . Click F1 : Detailed to view the tax break-up.

Tax Analysis : GST Sales within States ( Local Sales) in Tally.ERP9
(Fig-45)

Note :  As per GST Rate applied at the time of creating of  Items, CGST SGST will be automatically calculated according to Items GST Rate.

In the sales invoice, press Alt+P to print the invoice in the required format.

For multiple copies: Press Alt+P and then Alt+C to select the number of copies

6.  In the sales invoice, press Alt+P to print the invoice in the required format.

2. Printed Invoice Format of GST Local Sales with Item-wise GST Details in Tally.ERP9

As per GST guidelines, details such as the applicable taxes and tax rates, and the GSTIN/UIN of the company and the customer will be captured. After selecting the state in the ledger master, the state name and the state code will be captured in the printed invoice. Depending on your requirements, you can include additional details in your invoice by clicking F12: Configure .

To ensure that company GSTIN is printed on the sales invoice:

  • Specify GSTIN under Set/alter GST details in company F11 > F3 features.

  • In the Voucher Printing screen of the sales invoice, press F12 and set:

  • Print Company GSTIN Number to Yes .

  • Print Item-wise GST details to Yes , to print the GST invoice in landscape orientation with tax breakup for each stock item.

F12-Configure Printed Invoice Format of GST Local Sales with Item-wise GST Details in Tally.ERP9
(Fig-46)

Printed Invoice Format of GST Local Sales with Item-wise GST Details in Tally.ERP9
(Fig-47)

Note: The total value of Total Amount column does not appear, as the invoice value is captured with GST in the Amount column.

(A) Multiple Copies of Printed Invoice Format of GST Local Sales in Tally.ERP9

Press Alt+P and then Alt+C to select the number of copies.

Multiple Copies of Printed Invoice Format of GST Local Sales in Tally.ERP9
(Fig-48)

Note: When you are printing multiple copies of the invoice, only the page number of the current invoice will be displayed, and not the number of the copy. For example, if you want to print 3 copies for an invoice (original, duplicate, and triplicate), then in the print preview, the page number would be displayed as 1 of 1, and not 1 of 3.

For services, original copy for buyer and duplicate copy for supplier will be printed in the invoice.

For goods, original for buyer, duplicate for transporter and, triplicate for supplier will be printed in the invoice. If you do not want to print the transporter's copy, then disable the option Print transporter's copy in the sales Invoice Printing Configuration screen.

3. GST-Inter-State Sales (Outside Sale) in Tally.ERP9

Sale of goods or services to a customer in Another State attract Integrated Tax.

To record an interstate sale

Follow the steps used for recording a local sales transaction. The only difference is that you have to select the Integrated Tax ledger instead of Central Tax and State Tax.

As per our Practical Example

2  Mi-Note 4 Mobiles Outside State @ Rs. 15,000 each with Output IGST 12% i.e. Rs. 3600  in Cash to a Party in Outside State i.e. Andhra Pradesh.

The above Outside Sales Invoice will be as below :

GST-Inter-State Sales (Outside Sale) in Tally.ERP9
(Fig-49)

You can view the tax details by clicking A: Tax Analysis. Click F1: Detailed to view the tax break-up.

Tax Analysis : GST-Inter-State Sales (Outside Sale) in Tally.ERP9
(Fig-50)

Depending on the location of the party, you can record a local or interstate sales transaction with the applicable GST rates, and print the invoice

4. Local and Interstate 'Sale of Services' in Accounting Invoice Mode in Tally.ERP9

When you maintain only accounting transactions (but not inventory of your goods), or when your company deals with services, you can use the accounting invoice mode for recording your local and interstate sales.

Example :

A Chartered Accountant Firm issued an Invoice to M/s ADITYA SALES for Audit Fess of Rs.20,000 (GST @ 18%) and IT Return Filing Charges of Rs.10,000 (GST @ 12%) within State

Step-1 : Create a Ledger Audit Fees under Direct Incomes with GST Details 18%

Creating of Sale of Service Ledger with GST in TallyERP9
(Fig-51)

Similarly, Create Ledger IT Return Filing Charges with GST Details 12% under Direct Income

1.  Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2.  Click  I: Accounting Invoice .

Sale of Services in Accounting Invoice Mode in TallyERP9
(Fig-52)

3.  Select the required service ledgers, and specify the amount. Alternatively, press Alt+C to create the ledgers.

4.  Select the central and state tax ledgers for local sales and the integrated tax ledger for interstate sales.

You can view the tax details by clicking A: Tax Analysis. Click F1: Detailed to view the tax break-up.

Tax Analysis : Sale of Services in Accounting Invoice Mode in TallyERP9
(Fig-53)

Creating Expenses Ledger Assessable of GST (based on Quantity or Value ) in the Sales Invoice in Tally.ERP9 GST Using Tally.ERP9 Purchase of Goods and Services (Inward Supply) under GST in Tally.ERP9


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