TallyERP9 Tutorial Part-12: Accounting Vouchers [Sale, Purchasee,Contra, Receipt, Payment, Journal]

1. Sale Voucher (F8) [ Click .. here ]

2. Purchase Voucher (F9) [ Click .. here ]

Tally.ERP9 Book (Advanced Usage) @ Rs.550
Tally.ERP9 Book (Advanced Usage) @ Rs.550

3. Contra Voucher (F4) in TallyERP9

As per accounting rules , contra entry is a transaction indicating transfer of funds from..

  • Cash Account to Bank Account (Cash Deposit)
  • Bank Account to Cash Account (Cash Withdrawal)
  • One Bank Account to another Bank Account (Bank Transfer)

The following Vouchers can be done through the Contra Vouchers :

(a)          Cash Deposited into Bank

(b)          Cash Withdrawal from the Bank

(c)           Funds Transfer from One Bank to another Bank

(d)          Cash Transfer to Petty Cash

Go to Gateway of Tally.ERP 9 Ø Accounting Vouchers Ø F4 : Contra to display the Contra Voucher.

(A) Cash Deposit Voucher

Transactions : ₹. 5000 deposited in State Bank Of India as on 1-04-2020.

Contra Voucher F4 in Tally.Erp9
Cash Deposit Voucher F4 in Tally.Erp9

(B) Cash Withdrawal Voucher

Transactions : ₹. 5000 withdrawn from Axis Bank Ltd. as on 1-04-2020.

Cash Withdrawal Voucher F4 in Tally.Erp9
Cash Withdrawal Voucher F4 in Tally.Erp9

(C) Fund Transfer Voucher

Transactions : ₹. 5000 transfer from Axis Bank Ltd to State Bank Of India as on 1-04-2020.

Fund Transfer Voucher F4 in Tally.Erp9
Fund Transfer Voucher F4 in Tally.Erp9

[Practical Assignment] – DO IT YOURSELF !

Record the following Contra Voucher Transactions like Cash Deposit & Cash Withdrawal from Bank. Also Fund Transfer from One Bank to another Bank or main Cash to Petty Cash.

CONTRA (CASH WITHDRAWAL) TRANSACTION [F4]

Sl. No. Date               Transactions

1.            16/4/2020            Withdrawal of Cash of Rs.10,000 from ICICI Bank vide Cheque No. 666005

2.            1/5/2020              Withdraw Cash of  Rs.20,000 from ICICI Bank Vide Cheque No. 666006

3.            11/6/2020            Withdraw Cash of Rs.5,000 from AXIS Bank Ltd.

4.            8/7/2020              Withdraw of Cash of Rs.8,000 from ICICI Bank Vide Cheque No.666005

5.            20/7/2020            Withdraw Cash of Rs.10,000 from ICICI Bank vide Cheque no. 666006

CONTRA (CASH DEPOSIT) TRANSACTION [F4]

Sl. No. Date               Transactions

1.            2/4/2020              Deposit cash of Rs 1,00,000 in AXIS Bank.

2.            26/4/2020            Deposit Cash in ICICI Bank of Rs.20,000

3.            5/5/2020             Deposit Cash in ICICI Bank of Rs.25,000

4.            5/6/2020              Deposit Cash in ICICI Bank of Rs.35,000

5.            29/6/2020            Deposit Cash in ICICI Bank of Rs. 15,000

6.            22/8/2020            Deposit Cash in ICICI Bank of Rs.20,000

CONTRA (FUND TRANSFER) TRANSACTION [F4]

Sl. No. Date               Transactions

1.            17/4/2020            Transfer Rs.25,000 from Cash to Petty Cash.

2.            29/4/2020            Amount Collected through State Bank of India is transferred to ICICI Bank of  Rs.5,000  (F4:Contra)

3.            17/5/2020            Amount Collected Axis Bank ltd. transferred to ICICI Bank of Rs.10,000

4.            23/5/2020            Transfer Rs.5,000 from Cash to Petty Cash

5.            6/6/2020              Amount transferred to ICICI Bank  to State Bank of India Rs.10,000

4. Payment Voucher (F5)

Payment voucher is used to account all the payments made by the company by way of Cash/Bank.

Payment voucher can be passed using Single Entry or Double Entry mode by configuring the setting Use Single Entry mode for Pymt/Rcpt/Contra in F12 configuration .

Gateway of Tally.ERP 9 Ø Accounting  Vouchers Ø F5 : Payment displays the Payment Voucher.

Transactions : Paid Salaries of ₹. 5000 and Rent of ₹.2000 by cheque of  State Bank of India as on   1-04-2020.

Payment Voucher F5 in Tally.Erp9
Payment Voucher F5 in Tally.Erp9

[Practical Assignment] – DO IT YOURSELF !

Record the following Payment Voucher both either in Cash or In Bank with date wise…

PAYMENT TRANSACTION [F5]

Sl. No. Date                   Transactions

1.            3/4/2020              Paid Salary of Rs 21,000 for the Month of March 2019 which is Salary Payable in Opening Balance.

2.            3/4/2020              Paid Cash towards the following Expenses

Printing & Stationary750
Travelling Expenses2000
Conveyance450
Telephone/Telex/Fax Charges900

3.            5/4/2020              Paid Rs.5,000 towards Purchase of packing material by Cheque No. 555001 of AXIS Bank.

4.            5/4/2020              Paid Cash of Rs.7,500 towards Rent & Rs 2500 towards Electricity Charges

5.            7/4/2020              Rs.10,000 transfer to Cuttack Branch by Cheque No. 555002 of AXIS bank

5. Receipt Voucher (F6)

Any money received from debtors against sales Invoices or on Account and for all transactions where money is received are accounted or entered into Tally.ERP 9 using the Receipt Voucher.

  • Go to Gateway of Tally > Accounting Vouchers.
  • Select F6: Receipt from the button bar or press F6.

For example, if your company receives money from a customer for an earlier transaction say sales, and the same is passed through a Receipt Voucher:

Gateway of Tally.ERP 9 > Accounting  Vouchers > F6 : Receipt displays the Receipt Voucher.

Transactions :  A Cheque of ₹ 5000 towards interest on Bank Deposit received and deposited in State Bank of India.

Receipt Voucher F6 in Tally.Erp9
Receipt Voucher F6 in Tally.Erp9

[Practical Assignment] – DO IT YOURSELF !!!

Record the following Receipt Voucher both either in Cash or In Bank with date wise…

RECEIPT TRANSACTION [F6]

Sl. No. Date               Transactions

1.            1/4/2020              Received Cash Rs 2,50,000 from Mr. Sanjay Capital A/C towards expansion of the Business.

2.            10/4/2020            Received Cheque  from following Customers And deposited in AXIS Bank

Adarsh Tiles Pvt. Ltd.10000
Kanan Co.5000
Adersh & Computers10000
Eric Lazarus2000

3.            15/4/2020            Received Cash from following Debtors

Mr. Sachar10000
Shwetha & Co. 7500
Stabilo Computers 20000
Sudershan and Co 8000
Tams and Co 5000

4.            1/5/2020              Amount collected from the following Parties and deposited in AXIS Bank Ltd.      

Chitra and Co.15000
DFG Co12000
FGH PL18000
Kanchan.Com 20000
Laxmi and Com  7500

5.            8/5/2020              Received following Incomes by Cheque & Deposited in AXIS Bank Ltd.

Interest from Securities 4500
Interest on Bank Deposits 5500
Interest on Loan Given 5000
Interest Charged to Customers 7500

6. Journal Voucher (F7)

It is for adjustment between any two ledgers. No outside parties, like Debtors, Creditors, Branches/Divisions are involved. These are for rectification entries in which as any kind of adjustment for non-cash or bank transactions are recorded here.

Gateway of Tally.ERP 9 à Accounting Voucher à Click on F7 : Journal

Transactions:   Depreciation charge on Furniture of ₹.. 5,000/- & Machinery of ₹.. 20,000/- respectively.

Journal Voucher F7 in Tally.Erp9
Journal Voucher F7 in Tally.Erp9

[Practical Assignment] – DO IT YOURSELF !!!

Record the following Journal Voucher with date wise…

JOURNAL VOUCHER TRANSACTION [F7]

Sl. No.30/4/2020Transactions
1. 30/4/2020Interest on Loan is due on Loan from Axis Bank Ltd. of Rs.7,500 (F7: Journal)
2. 30/4/2020Salary for the Month of April is due on Salary Payable of Rs.22,000 (F7:Journal)
3. 29/5/2020Salary of Rs.2,500 is adjusted against Advance of Staff. (F7: Journal)
4. 30/5/2020Interest Charged by the Supplier Sony India Ltd. of Rs.3,000 (F7:Journal)
5. 30/4/2020Interest on Loan is due in Case of following (F7:Journal) Loan from Mr. You           2000 Loan from Mr. Me           3000

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